Campus Logistics Operations

2 Weeks Prior to Moving

• Establish a Move Coordinator to coordinate with the departments involved (e.g. Telecommunications, Facilities, ATUS, and Campus Logistics)
  • Have them fill out a Transport Services Request form
• Request packing materials from Campus Logistics Operations (360-650-3546) – boxes, tape, etc.
  • Please note, you can request additional packing items throughout the moving process
  • Link: Moving Labels Template 
• Pack all books, files & folders, etc. which won’t be required prior to moving
• Completely empty lateral filing cabinets
  • Letter & legal size filing cabinets must have top 2 drawers empty
• Color tag all boxes and furniture with names and new room numbers
  • Color coding different colors for each new location makes moving easier
• Create a scaled drawing layout of your new office with desk positions, filing cabinet locations/etc.
  • This assists us in setting up your new office with minimal re-arranging once all furnishings have been transported
• Sequentially number all furniture which comes in multiple pieces/parts (i.e. desks)
• Advise Facilities Management (360-650-3420) of any fixtures, furniture, pictures, etc. which will require disassembly on the day before moving.

1 Week Prior to Moving

• Pack all personal and desktop items and empty any desk/etc. drawers of unnecessary items
• Pack up all common facilities as well if necessary (break rooms, meeting rooms, etc.)

1 Day Prior to Moving

• Pack all personal and fragile items, plants, etc. and transport them to your new location
• Ensure Facilities Management has disassembled all fixtures and furniture for transport

Day of Move

• Tape a copy of your scaled drawing layout to the door or entrance wall of the new location
• Unpack your boxes as they arrive at your new location
• Flatten all empty boxes and set to the side for Campus Logistics Operations to pick up at a later date/time, after you are fully moved in