Food Vendors

When working with a food vendor, whether the vendor will be catering a meal or selling food for an event, department sponsors are responsible for completing the following forms when applicable:

• Food and Beverage Approval Form
• University Dining Services Catering Exemption Form
• Application to Serve Alcoholic Beverages at a University Activity

Please note: Whenever a vendor is selling food or other merchandise on University property, they are required to pay a fee for the use of the space according to POL-U1000.06 Scheduling of Facilities by Off Campus Groups. See also: VU Fees Schedule. 

Generate the appropriate contract template in the CMM: "Food Vendor" or "Catering Vendor". Request the following documentation from the vendor and attach in the CMM Documents tab before submitting for review:

• Business License
• State Tax ID documentation
• Health Department permits
• Certificate of Insurance (COI)

Information on reserving spaces at WWU and more found here: Plan Your Event and Viking Union Events. The following may also be helpful to review:

• Information for Contractors
• Selling Goods And Services To Members Of The University Community POL-U8650.02
• Chapter 516-36 WAC: Use of University Property – Scheduling and General Use
• Purchasing Food and Beverages POL-U5348.16
• Serving Alcohol at University Activities