Getting Started in CMM

New Contract Status coming to the CMM

Coming soon there will be a new status showing in the CMM: Approved with Advisory Notes

This new status will help communicate when there have been requested changes to the contract, including but not limited to:

(i) negotiating requests for revisions to contract terms, (ii) advising department on contract compliance/abiding by contract requirements & and areas of potential risk that we won't necessarily be able to mitigate by revisions, or (iii) requesting additional subject matter expert(s) compliance review.

Approved with Advisory Notes indicates that the Contracts team may need to work with the vendor to amend, clarify, or make additional changes to the contract prior to signing.

What this means for you

The Contract Submitter will be receiving an email at the end of the contract review cycle, letting them know if their contract is in this new status. No action is required by you, however, there is a link which allows you to quickly view the contract record in the CMM System to see what the proposed changes and recommendations are.

What is the Contract Management Module (CMM)?

The Contract Management Module (CMM) is how we process contracts here at Western.

Whether it is a speaking engagement or larger equipment or maintenance request, all contracts must go through this system for approval. This ensures that risks are mitigated, duplicate software or products aren’t being purchased, and that we are adhering to the Washington State Laws which we must abide by as a state entity.

Screenshot of the CMM logged in page
The Contract Management Module (CMM) can be found via the following pathways:
  • Direct Link to the CMM Login (You can bookmark this direct link)
  • Under the Business Services website/Contract Administration/Access the CMM
  • In My Western in the Administrative Tools box

Before You Get Started

Before you can log in you need to be a registered user. To become a registered user, fill out this eSign Form and register for CMM Training here.

Note, using the system requires that your pop-up blockers are off or the CMM site has been made a ‘trusted site’ on your computer.

Upcoming CMM Training

Submitting Contracts Online in CMM

Upcoming Training Dates:

  • February 19th - 10:00am - 11:30am
  • March 24th - 10:00am - 11:30am
  • April 21st - 10:00am - 11:30am

Approving Contracts Online in CMM

Upcoming Training Dates:

  • February 19th - 11:30am - 12:00pm
  • March 24th - 11:30am - 12:00pm
  • April 21st - 11:30am - 12:00pm