Guest Travel

All university travel is currently restricted. Please see COVID-19 FAQ: Travel updated Spring 2021

Guests are people who are traveling on Western business, where Western is paying for travel expenses only. 

For speakers/performers/etc. please see the Contractor/Performer/Speaker page.

For Guest Travel:

Please complete a Travel Authorization Form for non-employees as soon as the travel is known.

When purchasing your guest's travel (vs reimbursing them), please use the department PCard and reference the Travel Authorization eSign number when reconciling the transaction.

If you are reimbursing your guest for their travel expenses, please use the paper Services Reimbursement Form and include the locked Travel Authorization eSign number for payment.

*If you need copies of the Services/Reimbursement paper form, please contact Procurement at 360-650-3340.

Travel Related Account Codes