Guest Travel

Guests are people who are traveling on Western business, when Western is paying for travel expenses only.

PLEASE NOTE: If paying a speaking fee or other expenses in addition to travel, see  Contractor/Performer/Speaker Travel instead.


Please complete a Travel Authorization Form for non-employees prior to making any travel arrangements or purchases.

Arrange guest travel via the Concur Travel tab and Booking Tool.

Use the Department OneCard and reference the Travel Authorization webform number when reconciling the transaction.

If you are reimbursing your guest for their travel expenses, complete a Services Reimbursement form and attach the approved TA along with any receipts needed for payment.