Guest Travel

Guest Travel - Concur

Western is in the process of transitioning from TEM to Concur for Employee Travel and Expense Management. Please see our Concur Updates page for more information.

Guests are people who are traveling on Western business, where Western is paying for travel expenses only. 

For speakers/performers/etc. please see the Contractor/Performer/Speaker page.

For Guest Travel:

Please complete a Travel Authorization eSign Form. This lets the Travel Team know to expect your guest's travel information.

When purchasing your guest's travel (vs reimbursing them), please use the department PCard and reference the Travel Authorization eSign number when reconciling the transaction.

If you are reimbursing your guest for their travel expenses, please use the paper Services Reimbursement Form and include the locked Travel Authorization eSign number for payment.

*If you need copies of the Services/Reimbursement paper form, please contact Procurement at 360-650-3340.

Account Codes for Non-Employees

For account codes used to reimburse non-employees please see: 2019-20 Travel Related Account Codes.