Guests are people who are traveling on Western business, when Western is paying for travel expenses only.
If paying a speaking fee or other expenses in addition to travel, please see Contractor/Performer/Speaker Travel.
Please complete a Travel Authorization Form for non-employees prior to making any travel arrangements or purchases.
Arrange guest travel via the Concur Travel tab and Booking Tool or directly with the Christopherson Business Travel Advisor Group - University Team: 800-285-3603 firstname.lastname@example.org
Use the department OneCard and reference the Travel Authorization webform number when reconciling the transaction.
If you are reimbursing your guest for their travel expenses, complete a Services Reimbursement paper form and attach the approved Travel Authorization webform for payment.
Contact the Procurement Office at 360-650-3340 for Services/Reimbursement paper forms.