Contractor/Performer/Speaker Travel

• Please see Payment and Honoraria FAQ and review Paying Honoraria or Stipends to Non-Employees to determine if a contract is required. Please email our Contract Administrators with any questions.
• Include all estimated travel expenses in the contract to avoid the need for a separate travel authorization. Reference the contract number on all payment forms (i.e. Purchase Requisition or Services/Reimbursement Form).
  • Purchase Requisitions are used to pay companies or vendors
  • Reimbursement Forms pay individuals and require a signature.
• Use a Department OneCard for airfare and reference the contract number when reconciling the transaction. Alternatively the contractor may be reimbursed via paper Services/Reimbursement form after their trip.
• To pay for a guest's hotel stay or rental car, use one of the following:
  • Department OneCard;
  • Purchase Form referencing the Contract Number and Fast Index; 
  • Be sure to include the traveler’s name.
• To reimburse a contractor, please use a paper Services Reimbursement form.

If no contract is required (i.e. we are paying travel expenses but not a fee to the contract/performer/speaker), please see the Guest Traveler Page.