Purchasing and Contract Signature Authority
| Contract or Purchase Order Type | Signatory Title ($ Limit) | Description and Notes |
|---|---|---|
| Public Works & Property | $300,000 and above subject to Board of Trustees approval | |
| Architects & Engineers | President; VP, Business & Financial Affairs; AVP, Finance & Business Services; Dir., Planning & Dev.; Dir., Capital Budget & PW (<$300,000) | $300,000 and above subject to Board of Trustees approval |
| Public Works | President; VP, Business & Financial Affairs; Dir., Planning & Dev.; Dir., Capital Budget & PW (<$500,000) | $500,000 and above subject to Board of Trustees approval |
| Public Works Change Orders | Dir., Planning & Dev.; Dir., Capital Budget & PW (<$500,000) President; VP, Business & Financial Affairs; ($500,000 and above) | |
| Real Property: Lease | President; VP, Business & Financial Affairs; VP, Foundation; AVP, Finance & Business Services (all) | Leases over 2 years and more than $100,000 subject to BOT approval |
| Real Property: Sale, Purchase & Easements | President; VP, Business & Financial Affairs; VP, Foundation; AVP, Finance & Business Services (all) | |
| Interlocal Agreements | President; VP, Business & Financial Affairs; VP, Foundation; AVP, Finance & Business Services (< or = $100,000) | Above $100,000 of University funds or where third entity is being created is subject to BOT approval and signatory follows this matrix. |
| Emergency Contracts - Architects & Engineers | President; VP, Business & Financial Affairs; AVP, Finance & Business Services; Dir., Planning & Dev.; Dir., Capital Budget & PW (<$300,000) | $300,000 and above is subject to President's approval. See RCW 28.B.10.350(5). |
| Emergency Contracts - Public Works Contractors | President; VP, Business & Financial Affairs; AVP, Finance & Business Services; Dir., Planning & Dev.; Dir., Capital Budget & PW (<$500,000) | $500,000 and above is subject to President's approval |
Contract or Purchase Order Type | Signatory Title ($ Limit) | Description and Notes |
| Capital and Equipment Leases | President; VP, Business & Financial Affairs; VP, Foundation; AVP, Finance & Business Services; Chief Procurement Officer (unlimited) | |
| Personal Property | President; VP, Business & Financial Affairs; VP, Foundation; AVP, Finance & Business Services; Chief Procurement Officer (unlimited) | |
| Consulting/Contractor Services, Client Services including Performers, Legal, Speakers, Trainers | President; VP, Business & Financial Affairs; VP, Foundation; AVP, Finance & Business Services (unlimited) Chief Procurement Officer (< or = $250,000) Contract Sp. 1/2/3; Procurement Program Mgr.; Procurement & Supply Sp. 2/3 (< or = $100,000) | |
| Performance Agreements (AS/VU) | President; VP, Business & Financial Affairs; VP, Foundation; AVP, Finance & Business Services; Chief Procurement Officer, Contract Sp. 2/3; Procurement Program Mgr.; Procurement & Supply Sp. 3 (> $20,000) Director for Student Involvement (< or = $20,000) | "Approved to form templates" |
| Emergency Contracts and Purchasing | President; VP, Business & Financial Affairs; VP, Foundation; AVP, Finance & Business Services; Chief Procurement Officer | Chief Procurement Officer and delegate(s) after designation by President or VP BFA |
| Purchased Goods and Services including Computers, Technology and Software, including amendments, renewals and support documentation requiring signatures | President; VP, Business & Financial Affairs; VP, Foundation (unlimited) AVP, Finance & Business Services; Chief Procurement Officer (< or =$250,000) Contract Sp. 2/3; Procurement Program Mgr.; Procurement & Supply Sp. 3 (< or $100,000) Contract Sp. 1; Procurement & Supply Sp. 2 (< or = $49,000) Director of Library Collections (< or = $10,000) Procurement & Supply Sp. 1 (PO Only) (< or = $10,000) | Competition required over $10,000; sealed bid over $100,000 exception - purchases using federal grant dollars - competition required over $3,000. Library Collection contracts less than $10,000 may be signed as indicated. |