Purchasing and Contract Signature Authority

Signature Authority is limited

Signature authority, the signature of the last employee(s) required to execute a type of contract, is delegated by the President, except as limited by the Board of Trustees.

Only a limited number of university employees are permitted to sign a contract for WWU. A university employee may not sign a contract or make a purchase on behalf of the university unless expressly authorized to do so in a written delegation of authority.

Public Works & Property
Contract or Purchase Order Type	Authority	Signatory Title	Description and Notes
Architects & Engineers	<$300,000	President VP, Business & Financial Affairs AVP, Finance & Business Services Director, Planning & Development Director, Capital Budget & Public Works	$300,000 and above subject to Board of Trustees approval
Public Works	<$500,000	President VP, Business & Financial Affairs Director, Planning & Development Director, Capital Budget & Public Works	$500,000 and above subject to Board of Trustees approval
Public Works Change Orders	<$500,000	Director, Planning & Development Director, Capital Budget & Public Works	Approved through Change Management Process
Public Works Change Orders	$500,000 and above	President VP, Business & Financial Affairs	Approved through Change Management Process
Real Property: Lease	Any Amount	President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services	Leases over 2 years and more than $100,000 subject to BOT approval
Real Property: Sale, Purchase & Easements	Any Amount	President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services
Interlocal Agreements	< or = $100,000	President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services	Above $100,000 of University funds or where third entity is being created is subject to BOT approval and signatory follows this matrix.
Emergency Contracts - Architects & Engineers	<$300,000	President VP, Business & Financial Affairs AVP, Finance & Business Services Director, Planning & Development Director, Capital Budget & Public Works	$300,000 and above is subject to President's approval. See RCW 28.B.10.350(5).
Emergency Contracts - Public Works Contractors	<$500,000	President VP, Business & Financial Affairs AVP, Finance & Business Services Director, Planning & Development Director, Capital Budget & Public Works	$500,000 and above is subject to President's approval

Goods & Services & Events
Contract or Purchase Order Type	Authority	Signatory Title	Description and Notes
Capital and Equipment Leases	Any Amount	President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services Chief Procurement Officer	All leases must be reported to the Office of the State Treasurer.
Personal Property	Any Amount	President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services Chief Procurement Officer	Example: Vehicle Titles
Consulting/Contractor Services, Client Services including Performers, Legal, Speakers, Trainers	< or = $100,000	Contract Specialist 1/2/3 Procurement Program Manager Procurement & Supply Specialist 2/3/4	Competition required over $10,000 except for client service and exceptions approved by DES. Subject to OFM filing and reporting requirements. Requires completion of special OFM training to be authorized to sign. Legal services and any related services by outside counsel must be approved through the AAG.
Consulting/Contractor Services, Client Services including Performers, Legal, Speakers, Trainers	< or = $250,000	Chief Procurement Officer
Consulting/Contractor Services, Client Services including Performers, Legal, Speakers, Trainers	Any Amount	President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services
Performance Agreements (AS/VU)	< or = $20,000	Director for Student Involvement	"Approved to Form templates" only
Performance Agreements (AS/VU)	> $20,000	President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services Chief Procurement Officer Contract Specialist 1/2/3 Procurement Program Manager Procurement & Supply Specialist 3/4
Emergency Contracts and Purchasing		President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services Chief Procurement Officer	Chief Procurement Officer and delegate(s) after designation by President or VP BFA
Purchased Goods and Services including Computers, Technology and Software, including amendments, renewals and support documentation requiring signatures	< or = $10,000	Procurement & Supply Sp. 1 (PO Only) Director of Library Collections	Competition required over $3,000 for purchases using federal grant dollars
Purchased Goods and Services including Computers, Technology and Software, including amendments, renewals and support documentation requiring signatures	< or = $49,000	Contract Specialist 1 Procurement & Supply Specialist 2	Competition required over $10,000
Purchased Goods and Services including Computers, Technology and Software, including amendments, renewals and support documentation requiring signatures	< or = $100,000	Contract Specialist 2/3 Procurement Program Manager Procurement & Supply Specialist 3/4	Competition required over $10,000
Purchased Goods and Services including Computers, Technology and Software, including amendments, renewals and support documentation requiring signatures	< or =$250,000	AVP, Finance & Business Services Chief Procurement Officer	Sealed bid over $100,000
Purchased Goods and Services including Computers, Technology and Software, including amendments, renewals and support documentation requiring signatures	Any Amount	President VP, Business & Financial Affairs VP, Foundation	Sealed bid over $100,000
Conferences, Events and Facilities Use (On/Off Campus, including Revenue) contracting with Third Party	< or = $100,000	Contract Specialist 1/2/3 Procurement Program Manager Procurement & Supply Specialist 2/3/4	Requires events, conferences, and facilities forms to be approved by division VP or Provost
Conferences, Events and Facilities Use (On/Off Campus, including Revenue) contracting with Third Party	< or = $250,000	Chief Procurement Officer
Conferences, Events and Facilities Use (On/Off Campus, including Revenue) contracting with Third Party	Any Amount	President Provost VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services

Academics & Other Programs
Contract or Purchase Order Type	Authority	Signatory Title	Description and Notes
Outreach and Continuing Education	Any Amount	President Provost VP, Business & Financial Affairs AVP, Finance & Business Services Chief Procurement Officer	International marketing associate agreements; RN-BSN
Institute for Global Engagement/Education Abroad	< or = $100,000	VP, Business & Financial Affairs AVP, Finance & Business Services Chief Procurement Officer Contract Specialist 1/2/3 Procurement Program Manager Procurement & Supply Sp. 2/3/4	Faculty-led study abroad vendor and service agreements
Institute for Global Engagement/Education Abroad	Any Amount	President Provost	Faculty-led study abroad vendor and service agreements; MOU exchanges and cooperation agreements
Internships	Any Amount	President Provost	Affiliation agreements, practicum, field experience
Grants and Research (RSP)	Any Amount	President Vice Provost for Research/Dean of Graduate School	Including Non-Disclosure Agreements/Confidentiality Agreements/Data Sharing Agreements as they relate to Research and Sponsored Programs (RSP)
Grants Non-RSP		President Provost VP, Business & Financial Affairs VP, Foundation Vice Provost for Research/Dean of Graduate School AVP, Finance & Business Services Chief Procurement Officer Director, Planning & Development Director, Capital Budget	Initiated outside of RSP
WWU Providing Services (Revenue)	< = or $100,000	Contract Specialist 1/2/3 Procurement Program Manager Procurement & Supply Specialist 2/3/4
WWU Providing Services (Revenue)	< or = $250,000	Chief Procurement Officer
WWU Providing Services (Revenue)	Any Amount	President Provost VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services
Non-Disclosure Agreements/Confidentiality Agreements		President Provost VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services Chief Procurement Officer	Initiated outside of RSP
Data Sharing Agreements		President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services Chief Procurement Officer Procurement & Supply Specialist 3/4 Contracts Specialist 2/3 Procurement Program Manager	Initiated outside of RSP
Athletics	< or = $10,000	Director, Athletics	Conference or game related agreements - lodging agreements
Athletics	> $10,000	President VP, Business & Financial Affairs AVP, Finance & Business Services Chief Procurement Officer
Western Gallery	$0	President Director, Western Gallery	Loaning of Art (using pre-approved forms)
Patent or Copyright Related Documents	Any Amount	President Vice Provost for Research/Dean of Graduate School

Risk Management
Contract or Purchase Order Type	Authority	Signatory Title	Description and Notes
Tort Claims/Lawsuits	< or = $50,000	Chief Procurement Officer	Settlement Agreements
Tort Claims/Lawsuits	< or = $100,000	President VP, Business & Financial Affairs VP, Foundation AVP, Finance & Business Services	$100,00 and above subject to Board of Trustee approval and signatory follows this matrix
Insurance Documents	Any Amount	President Director, Risk Management	Applications, claim forms, certificates of insurance, etc.

Purchasing and Contract Administration Signature Authority pdf