Air Travel

University Travel & COVID-19: Please see current CDC Travel Guidelines.

Arranging Airfare

Travelers must have an approved Travel Authorization/Request before making any arrangements.

It's recommended that airfare be booked via the Concur Travel Tab, supported by Christopherson Business Travel. Booking with CBT ensures access to discounted contracted rates, electronic itineraries, links rewards programs and leverages agent support for any trip changes or complications.

Contact and Pricing Information for Christopherson Business Travel Advisors

800-285-3603  |  university.travel@cbtravel.com

 

Online Booking Car/Hotel $5
Online Booking Domestic/International Tickets $9
Full Service Car/Hotel $15
Full Service Domestic Tickets

$28

Full Service International Tickets $33

Contact and Pricing for Direct Travel

Jeanne Kick: 425-275-4214 | 1-888-633-5344

Domestic Tickets

$30

International Tickets $40

 

Airfare may also be booked directly through an airline or third party booking sites.

Preferred purchase method - OneCard/Department Card

Must have approved Travel Authorization/Request before booking.

  • Contact your department administrator for card availability
  • Recommended booking via Concur Travel tab
  • No reimbursement necessary when using OneCard/PCard

Airfare with personal credit card

Must have approved travel authorization/Request before booking

  • Recommended booking via Concur Travel tab
  • Cannot be reimbursed until after trip

Mixing Business and Personal Travel

If a traveler would like to add vacation or other personal use onto a legitimate business trip, it is allowed when all of the following conditions are met:

  • The primary purpose of the trip is official state business;
  • The traveler uses, where necessary, his or her approved leave for the vacation or personal part of the trip; and
  • The state agency does not incur any extra expenses beyond what it would normally incur had the trip occurred without any personal use coupled to the trip.

The business travel itinerary and personal days should be clearly stated in the authorization and reimbursement documents.

  • Required: document (such as a screen shot) a comparison airfare quote for the business trip dates and destinations at the same time you purchase your actual flights. Please include the quote with your expense report to clearly show the difference in cost, if any, for the personal flight itinerary.
  • Please note when purchasing on a OneCard (PCard): the airfare cost including personal time must be the same or less than the business cost quote. If the airfare with personal time is more than the business quote, the flights must instead be purchased on personal funds and reimbursed up to the comparison quote cost after the trip.
  • Enterprise car rentals must be split.  The state contract rates may only be used for business dates.
  • Parking and other expenses must be prorated

Example Documentation Comparison Quote

Screenshots of a Business Flight Quote and the Actual Flight Receipt

Fly America Act

The Fly America Act mandates the use of U.S. certificated air carriers for federally funded international travel.

Learn More on the GSA site here.

Fly American Act chart
*For more information contact GSA Directly at travelpolicy@gsa.gov.

WWU Employees can get a 20% Discount Parking near SeaTac for Business Travel

For exclusive Western Washington University benefits and discounts: make a reservation at WallyPark SeaTac Parking Portal to redeem your discounted rate after signing up, or give the cashier your Western ID at the time of payment and tell them you have a corporate discount.
You will be given a WallyClub card upon checkout which must be registered online.
After you register your card, go to the corporate info section on the left and select your company name from the account drop down. This ties the WWU discount to your card.