Air Travel

If a traveler would like to add vacation or other personal use onto a legitimate business trip, it is allowed when all of the following conditions are met:

• The primary purpose of the trip is official state business;
• The traveler uses, where necessary, his or her approved leave for the vacation or personal part of the trip; and
• The state agency does not incur any extra expenses beyond what it would normally incur had the trip occurred without any personal use coupled to the trip.

The business travel itinerary and personal days should be clearly stated in the authorization and reimbursement documents.

• Required: document (such as a screen shot) a comparison airfare quote for the business trip dates and destinations at the same time you purchase your actual flights. Please include the quote with your expense report to clearly show the difference in cost, if any, for the personal flight itinerary.
• Please note when purchasing on a OneCard (PCard): the airfare cost including personal time must be the same or less than the business cost quote. If the airfare with personal time is more than the business quote, the flights must instead be purchased on personal funds and reimbursed up to the comparison quote cost after the trip.
• Enterprise car rentals must be split.  The state contract rates may only be used for business dates.
• Parking and other expenses must be prorated