Air Travel
University Travel & COVID-19: Please see current CDC Travel Guidelines.
Arranging Airfare
Travelers must have an approved Travel Authorization/Request before making any arrangements.
It's recommended that airfare be booked via the Concur Travel Tab, supported by Collegiate Travel Planners (CTP). Booking with CTP ensures access to discounted contracted rates, electronic itineraries, links rewards programs and leverages agent support for any trip changes or complications.
Contact and Pricing Information for Collegiate Travel Planners (CTP)
wwu@ctptravelservices.com / 888-315-2643 / 402-243-1830
Concur Online Booking Tool: Car/Hotel/Air Domestic & International Reservations | $5 |
Full Service Travel Agent Assisted Reservations: Car/Rail/Hotel | $10 |
Full Service Travel Agent Assisted Reservations: Domestic Air |
$25 |
Full Service Travel Agent Assisted Reservations: International Air | $27 |
Full Service Travel Agent Assisted Reservations, After Hours | $16 - $40 |
Group Travel, Full Service Travel Agent Assisted Reservations | $20 - $23 per transaction |
Contact and Pricing for Direct Travel
Jeanne Kick: 425-275-4214 | 1-888-633-5344
Domestic Tickets |
$30 |
International Tickets | $40 |
Airfare may also be booked directly through an airline or third party booking sites.
Preferred purchase method - OneCard/Department Card
Must have approved Travel Authorization/Request before booking.
- Contact your department administrator for card availability
- Recommended booking via Concur Travel tab
- No reimbursement necessary when using OneCard/PCard
Airfare with personal credit card
Must have approved travel authorization/Request before booking
- Recommended booking via Concur Travel tab
- Cannot be reimbursed until after trip
Mixing Business and Personal Travel
If a traveler would like to add vacation or other personal use onto a legitimate business trip, it is allowed when all of the following conditions are met:
- The primary purpose of the trip is official state business;
- The traveler uses, where necessary, his or her approved leave for the vacation or personal part of the trip; and
- The state agency does not incur any extra expenses beyond what it would normally incur had the trip occurred without any personal use coupled to the trip.
The business travel itinerary and personal days should be clearly stated in the authorization and reimbursement documents.
- Required: document (such as a screen shot) a comparison airfare quote for the business trip dates and destinations at the same time you purchase your actual flights. Please include the quote with your expense report to clearly show the difference in cost, if any, for the personal flight itinerary.
- Please note when purchasing on a OneCard (PCard): the airfare cost including personal time must be the same or less than the business cost quote. If the airfare with personal time is more than the business quote, the flights must instead be purchased on personal funds and reimbursed up to the comparison quote cost after the trip.
- Enterprise car rentals must be split. The state contract rates may only be used for business dates.
- Parking and other expenses must be prorated
Example Documentation Comparison Quote
Fly America Act
The Fly America Act mandates the use of U.S. certificated air carriers for federally funded international travel.

*For more information contact GSA Directly at travelpolicy@gsa.gov.
WWU Employees can get a 20% Discount Parking near SeaTac for Business Travel
For exclusive Western Washington University benefits and discounts: make a reservation at WallyPark SeaTac Parking Portal to redeem your discounted rate after signing up, or give the cashier your Western ID at the time of payment and tell them you have a corporate discount.
You will be given a WallyClub card upon checkout which must be registered online.
After you register your card, go to the corporate info section on the left and select your company name from the account drop down. This ties the WWU discount to your card.